Celebration of Freedom Vendor Information

Vendor Registration is now open

Vendor Application - PRINT

Vendor Application - Register ONLINE

Please read the following Rules and Conditions Carefully

Violations of any rules listed on this application may result in removal from the Crowley Celebration of Freedom event and the vendor will no longer be eligible for future participation.

• This is a juried festival with a deadline for applications by Friday, June 7, 2024, by 5 p.m.  
• Payment must accompany the application to be considered for this event.  Applicants NOT accepted will receive notification of rejection and refund no later than June 27, 2024.  No refunds will be given for cancellation by the vendor or removal for cause.  
• Vendors will be assigned a specific location designated by a booth number.  There will be no guaranteed booth locations or special requests accommodated.
• Displays must not encroach into the spaces of other vendors, nor will they be permitted to be larger than what appears in the application.  Vendors must apply for additional booth space if the trailer, vehicle, or display is larger than 20 feet.  
• The City reserves the right to change booth assignments at any time deemed necessary.  Vendors will check in with event staff upon arrival to be assisted to their booth location.   Unclaimed booth space by 3 p.m. may be forfeited and utilized for other purposes at the event.

All vendors must strictly adhere to the load-in/load-out schedule as follows:

•  9-3 p.m.  - Load-in  Vendor set up  the day of the event
•  3 p.m. -  ALL vehicles must be out of the barricaded festival area  
•  1:00 - 4:00 p.m.   - Food Vendor inspections - Health Deptartment and Crowley Fire Department
•  4 p.m.  - Park Opens to the public
•  9:30 p.m. - Fireworks Show
• Load-out will be permitted at the conclusion of the event once the Crowley Police Department deems the venue safe for vehicles and the crowd has dispersed.  The anticipated time is 10:30 pm.  
•  Food vendors are required to obtain a Temporary Special Event Permit from the Tarrant County Public Health Department.  This pertains to food vendors only. For questions regarding the Health Department permit application, please the office at 817-321-4966 or PH_information [at] tarrantcounty.com ()    
• Food vendors will be inspected by the fire department.  Please visit the City of Crowley Fire Department Mobile Vendors page for more information on requirements.  Food vendors are encouraged to schedule an appointment at the Fire Department prior to the event day to conduct this inspection.  
• Vendor packets including booth assignments and parking passes should be mailed out 14 days before the event.
• Alcohol is PROHIBITED in the park.
• Smoking is PROHIBITED in the park except on the paved parking lot.  No smoking in the vendor area.
• Recreational Vehicles (RVs, motor homes & ATVs) are PROHIBITED in the park during the event. 
• No electrical or water hookups for vendor use are available at the park. You may provide your own generator. 
• Vendors must furnish their chairs, tables, awnings, umbrellas, and power or water source.  Vendors are allowed to stake their tents into the ground. 
• Each vendor will be responsible for his or her own area for trash clean up.
• This is a family-friendly festival.   Event management reserves the right to stop or remove any vendor, or his or her representative, for performing any act of practice deemed to be offensive, obscene, or objectionable for the festival.  The event management reserves the right to determine the appropriateness of a display, products, or exhibit. As such, profanity or alcohol-related products are not permitted.  Craft vendors selling crafts with alcohol signage are asked to display products at the back of the booth so that the products are not visible to the passerby. Event staff reserves the right to alter vendor displays or to require the vendor to alter their display due to safety concerns.
• NSF Checks must be replaced with a cashier’s check or money order.  No vendor will be accepted who has not redeemed an NSF check and paid the NSF check fee of $30.
• To submit an application by mail: City of Crowley, Attn: Julie Hepler, 201 E. Main St., Crowley, Texas 76036 or in person at Crowley Rec Center, 405 S Oak Street.  Applications must be received by the due date established for the festival.  
• Additional guidelines may be in place on the day of the event following the Governor’s Office, CDC, Tarrant County, City of Crowley and other recommendations.